Your Green Office Move Has Never Been this Easy

Moving offices is one of the things a company does once in a while, more so, if a firm just started or does not have plans of scaling up in the near future. However, for a huge company that has several stores, moving offices is common from time to time. This activity is quite daunting since there are a lot of activities involved during a move. A firm that is planning for a move has to consider crucial activities such as office furniture liquidation and how they can recycle office furniture. These are some of the activities that should be considered so as to avoid disposing used cubicles and furniture on the landfills.

Clear Choice Office Solutions is Houston’s leading furniture liquidation firm that has built a good reputation in Houston and beyond. It also supplies new and used office cubicles and furniture from top brands such as; HON, Herman Miller, Teknion, Haworth, Allsteel, and Steelcase. It is your one-stop-shop for all your office furniture needs. If you are thinking of greening your office move, then here are some office move ideas that can help you;

  1. Use Recycled Paper to Print

This is one of the smartest ways of going green in your new office. Instead of using paper from virgin fibers, buy print papers that have been made from recycled fibers. By using recycled paper, you are saving a lot on what would have been used on trees, water and energy. This also helps prevent air pollution since it needs less energy to produce. Statistics from Environmental Defense and Conservatree stipulate that it takes approximately 24 trees to manufacture a ton or 2000 pounds of virgin printer paper. Other reliable studies also show that Americans use 14 million tons of printer paper each year. This translates to 93 pounds of paper per person in the US.  The amount of paper used also varies from office to office. Some firms use more and others use less. You can minimize this huge consumption by using recycled paper for printing.

  1. Buy Recycled and Eco-friendly Office Supplies

Consider getting office supplies that have been made from recycled materials. For instance, get pens that have been made from recycled bioplastics and plastics. You can also buy pencils made using certified wood sourced from forests that are managed sustainably. There are also paper clips, mouse pads, and other supplies that have been made from recycled material. Some scissors that have recycled plastic handles are also available.

  1. Declutter, Swap, Donate

One of the simplest tasks you can do during a move is to declutter the office. This simple task will help conserve energy that will be used when moving the office. It also helps reduce stress during your move.

Office furniture is a major pain during office moves. In most cases you have to replace your used furniture and this is a major challenge. There are various options for your company for the used furniture; you can swap, liquidate, or donate, reuse your furniture. Office furniture liquidators offer green solutions to firms that are down-scaling, dissolving, or up-scaling and needs to rid office furniture. They acquire huge quantities of furniture in excellent working condition then determine a reasonable price for the items.

Donation of used cubicles and furniture is another great way of going green on your office move. You can donate the items to non-profits, churches, or schools that will find the items useful.

  1. Printing on Both Sides of Print Paper

This is another simple idea for your green office move. Print on both sides of the print paper instead of one side. This will not only eliminate unnecessary costs as a result of paper wastes but will also have a positive impact on the environment. You can use printers that allow double-sided printing and if they lack the feature, try to figure out how the printer prints then print on one side then turn the other side and print the second page as well.

  1. Recycling Electronic Supplies

This is another great way to go green on your new office move. Office electronics require some serious consideration during a move. You either dispose these items or move them. According to reliable statistics, about 70% of electronic waste ends up in the landfills. Instead of throwing away used electronic supplies, you should consider recycling them or contact firms that recycle them.

  1. You Can Recycle Ink and Toner Cartridges

There are various stores that take used ink and toner cartridges. They will even offer free paper or discounts when you make future purchases in their stores. The main advantage with used cartridges is the fact that they are valuable to companies and recycling organizations. You can even donate used cartridges in support for a good cause. Carry out your research so as to identify some of the organizations that collect cartridges that are donated.

  1. Smart Strip Power Strips

PCs and other peripherals such as scanners and printers consume energy even when they are turned off; referred to as idle current and can eat up to 40% in power consumption. The use of Smart Strip power strips helps sense when the computer is switched off, and then turn off automatically those peripherals that are connected to the computer. They also offer exceptional surge protection and filter line noise.

  1. Use of Power Saving Mode

Whenever you do not use your computer, put it in energy-saving mode by setting it to sleep. The US Department of Energy has stated that; turning off your computer when not in use can save up to $186 in electricity consumed and reduce carbon dioxide emission by about 1-1/2 tons. One important point to note is that screensavers do not save energy the way sleep mode does.

  1. Use a Laptop

Desktop computers consume more energy when compared to Laptop computers. It is estimated that a laptop takes up about a quarter of what a desktop consumes.

Your green office move should never be daunting. Clear Choice Office Solutions will help you put in place the best strategies for going green. To get more information on various go green strategies visit https://clearchoiceos.com/.

 

Office Relocation Checklist

You have finalized a lease for a new office location, now it is time to plan and execute the move of your offices. Relocating your office is a huge task for many organization. Many businesses are unfamiliar with exactly how to prepare for a business move, and the bigger the business or corporation, the more complex the task can be. The major goal in an office move is to be cost and time-efficient and it is crucial to appropriate the proper amount of time and planning for the entire process.

The most vital part of moving a business is to plan everything out well in advance to minimize downtime and get your employees back up and running your business as quickly as possible. Most moving companies will assist you with much of the logistics and planning of the physical move, but there is much more planning that is required on behalf of your business in order to make the process as smooth as possible.

Office Relocation Checklist

PRE-MOVE GENERAL:

  • Notify the present landlord of your termination date
  • Advise employees of date and location of your office move
  • Solicit RFP’s, interview and engage moving companies
  • Create a master change-of-address list
  • Reserve loading docks and elevators for moving day
  • Bid and award your moving contract
  • Bid and award telephone and computer cabling contract
  • Inventory existing office furniture
  • Color Code office furniture and equipment on a color-coded floor plan
  • Audit All Keys
  • Order any needed New Office Furniture and Equipment
  • Order new stationery
  • Submit your change-of-address forms Check your insurance coverage for the move
  • Request all required permits or licenses like Certificate of Occupancy
  • Advise suppliers of your new address
  • Mail moving notices
    • Photocopiers
    • Banks and financial institutions
    • Clients and customers
    • Professional organizations
    • Insurance companies
    • Accounts receivable and payable
    • Credit accounts and credit cards
    • Newspaper and magazine subscriptions
    • Telephone company and internet service provider
    • Prospects and special services
  • Hold a meeting at new location three weeks prior to your office move. Bring in all parties involved (design/ construction / mover / cabling company / information technology specialist) to ensure all of the details are covered and all responsibilities are clear
  • Change your locks and access codes on the new premises
  • Setup your new security procedures
  • Update the lobby directory of the new location
  • Setup for a post-move cleaning

PRE- OFFICE MOVE INTERNAL

  • Organize a “staff relocation committee” and delegate out responsibilities
  • Finalize a new office layout at each new location
  • Prepare labels for office furniture and boxes to new locations
  • Assign move leads or supervisors in each department
  • Schedule a clean-up program
  • Create a master relocation project schedule
  • Setup off-site storage of old files
  • Pack contents of all desks and file cabinets, make sure everything is properly labeled
  • Arrange for employees to tour new location a few weeks prior to move
  • Schedule post-move training for security, fire, and life safety procedures at the new location
  • Distribute access cards and keys for the new location

MOVING DAY

  • Arrange to have the air conditioning on during the move
  • Remove computer equipment (server) and phone system prior to arrival of movers and commence reinstallation at new site
  • Draft an emergency contact list for vendors such as elevator maintenance, building management, utilities, telecommunications and moving company

POST-MOVE

  • Make sure the telephone services are working.
  • Distribute a new phone list and a map showing the locations of each department
  • Make sure all the computers are working (Printing, Email, and Internet)
  • Do a detailed walk-through of the new location and report any damage to the moving company
  • Transfer your insurance to the new facility. Obtain a Certificates of Insurance from your insurance company
  • Confirm termination of old leases
  • Collect parking passes, security cards and keys for the old facility. Confirm the return of any deposits held by the landlord for these items
  • Audit final invoices against contracts
  • Complete and file all warranty information for all new furniture and equipment
  • Update fixed asset accounting system for any new furniture and equipment purchased
  • Confirm the change-of-address corrections made
  • Schedule press release and client announcement

Office relocating is not an simple or easy task. In relocation, there are plenty of things should be have to take care. And stress is also increasing on this kinds of situation. So be a calm as possible and do step by step and as per planning.  Call Clear Choice Office Solutions today, we are Houston’s most reliable moving companies.

 

 

Moving Companies – Office Furniture Value Added Services

Finding Moving Companies for the best value 

In identifying potential Moving Companies for an office move, you will naturally tend to focus on aspects like professionalism, experience, cost effectiveness and reliability. Nonetheless, you still need another set of requirements on your list that fall in the ‘office furniture value added services.’ These are highlighted as below and their reasons as to why they should be mandatory instead of being optional.

Moving Companies with Significant Value Added Office Furniture Services that you require

1. Management of Asset Inventory

Among the most valuable assets in an office is furniture. Asset inventory management allows one to keep track of every item while in transit in order to always have an accurate and clear picture of where everything is.

2. Maintenance and Chair Cleaning

Used office chairs are among the most bacteria and germ-laden office furniture pieces. Moreover, they may cause a lot of injury if they are not properly maintained. If this service is provided by your moving company, then this is the opportune time of giving your used office chairs a powerful clean and ensuring that all are in proper working condition and that are all tuned up.

3. Panel Cleaning

Most likely, panels in your new location may not have been cleaned for quite some time; or probably not at all. In case these services are offered by your moving company, then it is time to have this taken care of in a professional manner before moving in your executive office furniture or your people. This should not be after as it can be costly, disruptive and inconveniencing.

4. Business Continuity Planning and Disaster Recovery

In case a disaster such as fire, flooding or other factors prompt you to change locations, your moving company is capable and should have the expertise to assist you get back in operation soonest possible.

5. Reconfiguration Strategies

Office Furniture Liquidation and deployment is not only a science but an art as well. Your moving company can help in strategically planning where items can maximize in productivity, employee collaboration, space utilization and key other goals. Moreover, strategies in smart reconfiguration may assist in getting more usage and value from your existing furniture that will also save you from adding additional inventory and cost increment.  This will also involve used office furniture liquidation and office furniture liquidation sale.

Learn More

We are one of Houston’s most dependable moving companies.  Visit us at https://clearchoiceos.com/ where we know their importance in ensuring an efficient, successful and total office experience in commercial moving.